Fees and Registration
Main Conference Attendance
The main conference is open to EMWA members only. Non-members are invited to join EMWA when registering for the conference. Membership costs €130 per year. Some selected sessions are open to non-members (see Non-member Conference Registration below). EMWA conferences are educational events and EMWA reserves the right to refuse registrations and/or eject participants who engage in unauthorised commercial activities. A full list of sponsorship options is available by contacting firstname.lastname@example.org.
Member Conference Registration
The fee for registering for the conference is €100. Deadline for face-to-face registration is Wednesday 27 October. Deadline for virtual attendance is Monday 1 November.
Registration includes attendance at the opening session and all seminars scheduled for Thursday and Friday (with the exception of the How Mindfulness Can Improve Your Medical Writing and "Your Life! session charged at €55). It also includes the opportunity to book to attend EMWA Professional Development Programme (EPDP) workshops, which are running after the main conference, from 6 to 24 November.
The registration fee does not include attending EPDP workshops. The charges for these events are further below in the EPDP workshops section.
Non-member Conference Registration
Although full conference registration is open to members only, in the new hybrid format non-members can book to attend the first day of the conference - Thursday 4 November - as in-person delegates at any of the regional hubs in London, Potsdam, Zurich, Amsterdam and Warsaw for a fee of €150.00. This fee includes all seminars and refreshments.
Additionally, non-members may virtually attend a selection of seminars on both 4 and 5 November. These sessions, and fees for virtual attendance, are as follows:
- Introduction to Medical Writing - Free of charge
- Sponsored Seminar - Free of charge
- Open Access Seminar - €20
- Predatory Publishing Seminar - €20
- Getting Into Medical Writing - €55
- How Mindfulness Can Improve Your Medical Writing and "Your Life! - €70
Please note if you wish to attend any additional sessions, including any EPDP workshops, you will be required to become an EMWA member and register for the full conference (which would include access to some of the sessions mentioned above).
To register as a non-member for any of the sessions mentioned above, please click on the non-member registration button at the end of this page.
For registration for any additional sessions, including EPDP workshops, please click on the member registration button at the end of this page. New member and outstanding membership fees will be added to your booking.
Deadline for face-to-face registration is Friday 22 October. Deadline for virtual attendance is Monday 1 November.
We are aiming for online workshops that offer, as far as possible, the same interactive experience you would get from a face-to-face workshop. The maximum number of attendees is 30 for foundation workshops and 20 for advanced workshops.
Conference registration allows each delegate to book up to 5 workshops, subject to availability. There is a fee for each workshop, in addition to the conference registration fee.
If you are intending to do the workshop for credit, please note that to gain a credit you must:
- Attend the workshop. Participants who miss more than 30 minutes of instructional time (by arriving late, leaving early or leaving the online session for a long period) will not be eligible for credit, and
- Satisfactorily complete the pre-workshop assignment (if applicable), and
- Satisfactorily complete the post-workshop assignment, and submit it by the deadline given.
For more information about gaining credits, see the Training page on the EMWA website and the link there to the EPDP brochure.
We suggest you consider the workload associated with the workshops you are considering booking. Past conference delegates have told us that attending 4 workshops can result in a post-conference workload that is hard to fit in with work and other commitments.
Post-workshop assignments typically take up to 3 hours to complete (see the workshop abstracts for more detail) and the deadline is usually 6 weeks after the conference. Post-workshop assignments must be your own work. We do not accept joint submissions or submissions based on joint working unless specified by the workshop leader.
When you have registered for a workshop, please go to the programme page for the workshop and download the pre-workshop assignment by clicking on the download symbol on the right-hand side.
EPDP workshops - Fees
*EMWA members only. Please see notes about EPDP workshops below.
EPDP workshops - Waiting Lists
If your first-choice of EPDP workshop or other event is full, you can ask to be put on a waiting list by emailing Head Office: email@example.com. However, we advise you to also book another workshop, because we generally have a very low cancellation rate. If a place does become available, we will offer it to delegates in the order in which they were added to the waiting list. If we are able to offer you a place in your first-choice workshop, we will let you know at least 10 days in advance of the workshop. If you have not heard by this time, no places became available.
Changes may be made to workshop or seminar choices after booking (that is, cancellation of one workshop or seminar choice and replacement by another) for an administrative fee of €25, plus any difference in price between the choice of workshop. Workshops and seminars may be added to your original registration (subject to availability) at any time, without incurring an administrative fee. All changes are subject to availability.
If you wish to cancel your attendance at the conference, a refund, less an administration fee of €25, will be made, provided your cancellation is made in writing to EMWA Head Office before 1 November. No refunds will be made after this date.
At the time of registration, delegates may choose between immediate payment by credit card or to be invoiced. All fees are payable in advance. Full payment is due by 3 November 2021. If payment has not been received by this date, EMWA reserves the right to refuse entry to the online or live event.